§ 27-40. Board procedures.

(a)

The board shall adopt rules of procedure to carry out its purposes. All rules must conform to this Code, other city ordinances, and state law and shall be filed in the office of the city clerk.

(b)

All meetings shall be conducted in a public building and shall be open to the public.

(c)

The board shall meet each calendar month, unless cancelled by the board or its chair; and more often at the call of the chair, the board, or the city council.

(d)

Notice of meetings. Notice of meetings shall be given as provided for in this Code and by state statute. Additionally, notice indicating the time and place of the public hearing shall be posted in the front yard of the property which is subject of the hearing, facing the street on which the property is addressed for at least ten (days) prior to the hearing. Such notice shall contain the address of the property and the subject matter of the hearing. The notice on the property site shall be of a standard size and design approved by the city manager or designee and shall be provided to the property owner or their representative upon request.

(e)

The board shall keep minutes of its proceedings, indicating the attendance of each member, and the decision of each member on every question. The minutes shall be signed by the chair, or in his absence the vice-chair.

(f)

Statement of the facts for variances and special exceptions found by the board shall be included in the minutes of each case heard or considered by it.

(g)

The board shall set a reasonable time for the hearing of administrative appeals and shall give notice thereof to the person making the appeal and to the officer from whom the appeal is taken.

(h)

The minutes shall be filed with the city clerk and shall become part of the public record.

(i)

A copy of the minutes of each meeting shall be forwarded to the city council for its review.

(Ord. No. 2004-10, § 1, 10-4-04; Ord. No. 2010-14, § 8, 9-7-10)